Responsibilites of Coordinators and Directors for Courses
Associated with the PPHA Office
(Bio250A, Bio250B, Bio250C, Bio249, and Bio340)
(Applications are due April 1 for the fall semester
and October 1 for the spring semester.
Notebooks are due the first weekday
of finals and grades will be decreased for every day they are late.)
Class Coordinators hold responsible leadership positions in
the Preprofessional Health Advising Office Team. Topics coordinators
are enrolled in PH499 for two units of credit for a letter grade. Preventive
Dentistry Coordinators and Directors are enrolled in Bio 340B for two
units of credit for a letter grade.
- As representatives of the Preprofessional Health Advising Office, class
coordinators must be strong advocates for the PPHA office without reservation,
and plan to go through the SDSU Committee Letter Process.
- Coordinators must have active files with the Preprofessional Health Advising
Office. (Files remain active as long as students meet with the preprofessional
health advisor for an advising session at least once a year.)
- The coordinators will meet with the Preprofessional Health Advisor before
the first of the semester to develop a class syllabus, to agree on speakers,
and to review the format of the class and the responsibilities of all concerned.
All speakers should be lined up before the first day of class.
- All coordinators will work closely with the Preprofessional Health Advisor,
obtaining approval for any changes (including additional meetings/classes)
before they are made and to develop a plan of action for any challenges that
face the coordinator.
- The coordinators and PPH Advisor work as a team, but ultimate responsibility
for final grades rests with the Preprofessional Health Advisor. The coordinators'
grades will be based on their cooperation, efficiency, dependability and leadership
of the class.
- Coordinators will maintain records of attendance, grades and points and
have those materials available to class members and the instructor on a weekly
basis. (A list of grades/attendance with names should be provided to the
PPHA Advisor weekly.)
- For the Topics (Bio250) and Careers (Bio249) classes, coordinators will
be responsible for finding speakers, sending verifying letters with maps and
parking passes (as needed), following up with timely thank you letters and
providing lists of speakers to the PPH Advisor so the webpage/syllabus is
up-to-date at all times. It is a good idea to line up on-campus or local backup
- For Preventive Dentistry Coordinators and Directors who are enrolled
in Bio340B (Predental Leadership), duties are distributed by function. The
Class Co-coordinators guide and train the Directors who, in turn, train
their successors, who are enrolled in Bio340A and are listed in the syllabus
as Apprentices. Preventive Dentistry coordinators and Directors are chosen
by the Preprofessional Health Advisor who may solicit the advice of the previous
Coordinators. Class Co-coordinators have overview and point collection
responsibilities for the entire class. Directors, including the Marketing
Director, trip coordinators, Hygiene Trainer, and Annual Yearbook Coordinator
(enrolled in Bio340B) and their apprentices (enrolled in Bio340A), are responsible
for completing all assignments in Bio340A and their notebooks in addition
to their unique functions.
- In all cases, Class Coordinators are expected to look for students with
leadership qualities whom they can encourage and train to be future Coordinators.
- Since Coordinators and Directors are representatives of the PPHA office,
they are expected to present a professional image to speakers and students.
- Verifying that all correspondence to speakers is neat, complete, personalized,
and reviewed by the instructor and sent out in a timely manner.
- Dressing in appropriate attire. For admissions officer visits, this
should be a suit, slacks and sportcoat, or dress. For other speakers,
coordinators should dress in a style that reflects what they believe the
speaker will wear (if necessary, erring on the side of more businesslike
- Meeting the speaker and maintaining their comfort--not ignoring the
speaker while other business is carried on.
- Anticipating speakers' needs, from AV equipment to a glass/bottle of water.
- Preparing an introduction ahead of time.
- Maintaining a professional level of conversation.
- Although a brief informal weekly meeting of the coordinators and the PPH
Advisor is preferable, coordinators and the PPH Advisor will determine a time
to meet at least once every two weeks.
- A written evaluation in the form of a letter to the next Coordinator/Director (at
least one page) will be due the day after your class final along with the Coordinator/Director
notebook. This should include methods used, changes, challenges,
suggestions for future Coordinators/Directors, and anything else that will help us to
continue to improve the class. These evaluations will be included in a notebook
for future Class Coordinators/Directors. The notebook is updated and passed on from
coordinator/directo to coordinator/directo each year and provides samples of letters, lists
of speakers, sample evaluations, and other useful information. In addition,
Coordinators/Directors may write a confidential evaluation for the instructor's eyes
only. Bio 340 Directors must include an evaluation of their Apprentice, but this should be separate from the notebook as it will not be passed on. If an apprentice is failing to fulfill their duties, the Director should contact the instructor as early as possible.
- Since the Bio250 classes involve a series of speakers, and students may
take these classes only once for credit, the coordinators will post a list
of the speakers on the web and bulletin boards so those who are not enrolled
can attend on a space-available basis. Coordinators are encouraged to post
additional speaker announcements throughout the campus on a weekly basis.